Batch Processing PDF Files

Repetitive tasks involving one or several documents can be automated with the Batch Processing tool.

Convert several files to a different document format, print in batch, or run OCR on many image-based PDF files to make their text fully searchable. You can also create custom batch sequences to simplify the tasks you perform most frequently.

Run a Batch Process

A batch process is a single task that can be automated for several files, e.g. print.

1. In the File menu, click Batch Processing
2. Right-click an action in the Actions list, and then click Run…
3. In the Settings area, use the buttons to select a folder containing the required files and select a folder where the new files will be saved
4. Click Run to perform the batch process

Run a Batch Sequence

A batch sequence consists of a sequence of batch processes; e.g. create PDF file, apply password security and then print.

1. In the File menu, click Batch Processing
2. Right-click a sequence in the Actions sequences list, and then click Run…
3. In the Settings area, use the buttons to select a folder containing the required files and select a folder where the new files will be saved
4. Tick Overwrite prompt to be alerted when a file must be overwritten
5. Click Run to perform the batch sequence

Create a New Batch Sequence

1. In the File menu, click Batch Processing
2. In the Actions list, right-click the action you need to perform and then click Add to sequence, followed by New…
3. In the Actions Sequences list, double-click on New Sequence to name the sequence
4. Press the Enter key to commit the new name
5. Once again, in the Actions list, right-click another action and then click Add to sequence followed by the name of your custom sequence. Repeat this task for all the actions you need
6. Left-click an action in your sequence and then click Properties to configure the default settings for the action
7. Left-click your actions sequence to select it, and then click Run. Alternatively, click Close to exit the tool

Edit a Batch Sequence

1. In the File menu, click Batch Processing.

2. Left-click your actions sequence to select it, and then click one of the following:

• Clone: duplicate the batch sequence to use it as a template for another sequence
• Delete: permanently delete a batch sequence
• Rename: set a new name for a batch sequence

3. Click Move down or Move up to reorder your actions sequences.